Why use one
Many offices share a single fax machine. Without a cover sheet, a fax can sit in a tray or reach the wrong desk. The cover sheet names the recipient and the sender and lets the recipient check that no pages are missing.
What to include
- To: the person's name, and their department or company.
- From: your name, company and a phone number for questions.
- Fax numbers of both sides.
- Date and number of pages, including the cover sheet.
- Subject and a short message, if needed.
A confidentiality notice
If the fax contains private information, a short notice asks anyone who receives it by mistake to tell you and destroy it. It does not replace care with the number, but it is a common courtesy. Keep sensitive details out of the cover sheet itself: it is the page most likely to be seen by others.
Keep it simple
Fax pages are black and white. A plain layout with large, dark text works better than colour, photos or thin fonts. A small logo is fine if it prints clearly in black and white.
Make one for free
Our free cover sheet tool builds a cover sheet PDF in your browser; nothing is uploaded. In the faxB2B console your team can also save cover sheet templates and add one to any fax.